How To Communicate Best With A Possible Wedding Client

When you are having your first conversations with a possible wedding client, you may be tempting to follow up with them numerous times until you finally hear back. But sometimes that is not always the best way to move forward. No photographer works exactly the same way but the way you correspond with clients from the beginning is very important to whether or not they respond to you at all and can also make a difference if they actually book you to shoot their wedding. 

Are you in need of some different ideas and ways to reach out to clients and to communicate with them throughout the wedding timeline? Photography Basics - Wedding Day Workflow, a BP4U guide written by Ann Louise Photography, is the perfect guide to sit down with when you are a photographer looking to break into the wedding industry or if you feel you need a refresher or new ideas to add to your own wedding photography business. 

GET PHOTOGRAPHY BASICS - WEDDING DAY WORKFLOW NOW! 

ON SALE TODAY FOR ONLY $29 (A $299.99 VALUE)! 

 Photo credit: Ann Louise Photography 

Photo credit: Ann Louise Photography 

Should You Follow Up Multiple Times After Their First Inquiry?

Many photographers may feel like they should follow up with an inquiry numerous times. Ann Louise Photography feels differently. As they talk about in this guide, when they first get an inquiry from a possible wedding client, they will follow up with an email or call within 48 hours and then will not follow up again if they do not hear back. 

They say in the guide, "Once we send the initial stock email, we don't send another one. We find that if the client is serious and in love with our work, they will reply back. This helps us target our clients and really get in with niche clients who appreciates our artwork."

 Photo credit: Ann Louise Photography

Photo credit: Ann Louise Photography

What Should You Say In Your Initial Outreach?

Your first email to a potential client is important. It is the first time that the bride or groom is going to hear from you so you want to be professional and provide just enough details to make them want to meet with you in person or chat over the phone. So what are some of the details you should include in that email?

  • Tell them a little about your company. Have you won any awards or been published in a really great publication where they can check out your work?
  • Give them a base for your pricing. Do not go into tons of detail on all your prices yet, but perhaps a quick overview of your basic and most popular wedding package and it's starting price. This gives them enough information to know if you are over their budget or not. Even though you want to book as many great clients as you can, you do not want to waste time with someone who does not fit into your budget. 
  • Ask them to come in and meet with you in person. It is always best to get that in-person meeting scheduled early. Then you can see the couple, find out what it is they are looking for and then show off the work that you do. Tell them to send you days that they are available so you can get that meeting set. 
  • Let them know if their date is available if they provided that information to you. If their wedding date is still TBD, let them know how far out you are booking at that time. 

Even though many of these items are known by many, it can be very easy when you are busy to send a quick email that leaves out some of this important information. Perhaps, you can create a template for this introduction email that you can keep handy and then just customize here and there as needed. That will help to save you time... and we all know that your time is precious. 


This Wedding Day Workflow has tons of great information and ideas for communicating with your clients from the first inquiry to the final email after the wedding has happened. It is so important in the wedding industry to communicate effectively with your clients to keep them happy and in the know. Communication is the key to success and your clients now will be your references for future work that you do and you want them to be impressed with every part of your work.

To get even more great tips and templates, get Photography Basics: Wedding Day Workflow today. Ann Louise Photography will walk you through one of their weddings from the first inquiry through the wedding. They will also walk you through taking photos the day of the wedding and SO much more. 

GET PHOTOGRAPHY BASICS - WEDDING DAY WORKFLOW NOW! 

ON SALE TODAY FOR ONLY $29 (A $299.99 VALUE)! 


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